. . . . . . More Information . . . . . .
Ymddiriedolaeth Rhandiroedd Dyffryn Aeron (Y.Rh.D.A) or Aeron Vale Allotments Trust (AVAT) is a Charitable Incorporated Organisation that's registered with the Charities Commission (No. 1166320).
ou're probably wondering "what's the different between us and any other allotments society/ association or similar organisation that's either run by a local authority or a private enterprise?" In a couple of words - an awful lot!
First and foremost, we're a registered charity. We don't just run allotment sites for a group of growers on allotment plots for their own benefit only or for profit. We DO provide land for allotment plots, and we DO rent them out to our members. However we also provide fresh, healthy produce from our allotment sites for the benefit of the community at large, using traditional organic methods; either directly to those in need or by topping up existing Food Banks. Simply put we have a social conscience, and a desire to share the produce of our passion with others who are less fortunate.
We are also keen to teach others how to cultivate the land, for the production of food, and we do that by imparting years of accumulated gardening knowledge and expertise to share with our fellow growers.
As a member and plot holding tenant of AVAT there are certain obligations that you will be expected to honour.There is also a criteria for application for a plot when you request to go on our waiting list.
Your Application (for an allotment plot)
You can either ask any of the officials of the Trust for an application form that you can fill in and return, or post back to the Treasurer/ Membership Secretary who cares for the membership. You can also apply on-line, or you can download an application form from our web-site, for printing and filling out at your leisure. It should then be handed in or posted back to the Membership Secretary.
You will be required to pay your affiliate membership fee when you return the form. The fee at present is £5.00 per annum. You will be required to remain an affiliate member to stay on our waiting list.
Any individual of sixteen years of age or over who wishes to further the aims and objectives of AVAT may become a member of AVAT. Membership of AVAT will be open to all persons who are eligible and accepted by the board of charity trustees after completing a membership application in writing. The board of trustees shall retain the right to refuse membership for whatever reason that they may decide that an individual is not suitable to become a member of AVAT
There are five classes of AVAT membership, distinct from trustees. The classes of membership are as follows:-
1. Full (plot-Holding) members of AVAT
2. Affiliate Members of AVAT
3. Group Members of AVAT
Group membership will be by invitation only (e.g. schools etc.). A ‘group’ can consist of group members under the age of sixteen. Group members under sixteen years of age will be supervised by a group leader over sixteen years of age. Groups to be represented by one individual - nominated or appointed by the group they represent - at meetings of all AVAT members. Group member representatives can not vote at any AVAT meetings. Group members are not charged a membership fee.
4. Support Members
National, international or local voluntary and non-profit making organisations, incorporated or unincorporated, deemed by the board of trustees to be interested in and conducive to the furtherance of the work of AVAT; such organisations to be represented at meetings of AVAT members by one individual - nominated or appointed - by the organisation concerned. Support members’ representatives can not vote at any AVAT meetings. Support members are not charged a membership fee.
5. Independent (Honorary) Members
AVAT's Board of Trustees may invite any individual who has supported the aims of AVAT or given service to AVAT, to become an independent member. Independent members will have no voting rights, but at the discretion of the Board of Trustees may be granted voting rights and may become trustees. Independent members are not charged a membership fee.
Each plot-holder is expected to pay a bond before he or she takes up a plot tenancy with AVAT. This initial payment will be less the amount the new plot-holder has previously paid as affiliate membership fees to be retained on AVAT’s waiting list. If the person on the waiting list has paid his/her affiliation fees over a period that equals the amount of the bond, they will NOT be required to pay their affiliate membership from then on, but WILL remain on the waiting list and will continue to have affiliate membership status. If a plot-holder vacates his/ her plot by handing in a notice to AVAT, and leaves the plot in a good ¾ cultivated and reasonably weed-free condition then the plot-holder will get the initial bond returned. If the plot-holder leaves the plot in a poor state then the bond will be retained by AVAT and utilised to remedy the plot condition in readiness for the next Tenant. Plot-holders who fail to successfully negotiate the six month probation period will not have their bond returned.
The 'bond' currently requested is £80.00. It is however periodically reviewed.
The tenancy of an allotment plot will initially be allocated on a probationary trial basis for a period of six months. If in the opinion of the Site Management Committee (after consultation with the trustees, and in accordance with the usual conditions of let after that period), the plot use is deemed to be unsatisfactory or it has not been cultivated to an acceptable standard, the person concerned shall be required to vacate the allocated allotment plot forthwith. In that event, the person concerned will have no right of appeal and if the plot is not in a satisfactory condition their bond will be forfeited.
After serving a successful initial six month probation period he AVAS secretary (or chair when appropriate) will sign the tenancy agreement on behalf of the Landlord (AVAS). The main primary plot user will from then on be the tenancy signatory. Tenancy agreements can not be signed on behalf of the main plot user by a secondary or third party user.
Normally we have two sizes of plots available, a standard 'full' sized and 'half' sized plots. Occasionally we may make quarter size plots available under special circumstances.
Standard full size plots are approximately 10 rods square (10 rods = 10 perch, or poles) or 302.52 yards. Usually they are rounded to 2702 yards/ 2502 metres – for ease of pegging out into plots measuring 25m x 10m. That is the generally recognised standard plot size in the UK as defined by official bodies such as the NSALG. As a guide a full size plot is about the size of a tennis court. If half size plots are made available they will be 5 rods square.
The current rent for a standard size plot of 10 rods2 (250 M2 - which is the standard national average) is 96 pence per week, paid one year in advance from the 1st of May to the 30th of April of the following year, or a pro rata rate if a plot tenancy is taken up during a tenancy year. Full membership is currently £10.00 per annum the plot rent and membership fee is the subscription paid by each plot tenancy holder every year.
The rent for a half plot will be 75% of the cost of a full plot. On the rare occasion of a quarter plot being made available that will be 75% of the cost of a half plot. The membership remains the same and a “half plot” or “quarter plot” holder is recognised as a full (plot-holding) member.
The rent and membership may from time to time be reviewed and varied by AVAS' Board of Trustees in mid term, giving notice to the Tenants on or before the sixth month (November) in any year of the tenancy, such notice stating the annual rent to be payable for the plot/plots occupied by the Tenant for the following year. If no notice is served then the rent cost will be retained and any reports on rent variations will be reserved until the next A.G.M.
You can view our sample Tenancy Agreement, and specimens of our Constitution and our Rules, Regulations & Guidance documents by clicking on the download buttons below. Please note that these documents are not available for full public viewing and are only available to our members. However if you wish to view them, you can download them but you will be prompted for an username and password. If you have applied to go on our waiting list and you have paid your initial affiliate membership fee then you will have the necessary log-in details sent to you automatically. If you want to view them in detail before you apply then please click HERE to request sight of them from our Membership Secretary.