PRIVACY, DATA PROTECTION & COOKIES POLICY

of

The Aeron Vale Allotments Trust WEB-SITE

(referred to in the remainder of this document as A.V.A.T.)

 Effective from March 1st 2016

 

 

This is the Privacy Policy of A.V.A.T.'s web-site located at

 

aeronvale-allotments.org.uk 

 

Contact

 

If you have a need to contact A.V.A.T. with questions or concerns about our privacy, data protection and cookies policy described below, please contact us in writing by using the e-mail address:

 

privacypolicy "at" aeronvale-allotments.org.uk

 

A.V.A.T.'s Commitment To Privacy

 

A.V.A.T. is dedicated to protecting the privacy of its members/ visitors confidential information. This notice is provided as an explanation to our members/ visitors concerning our Association's Internet procedures and policies regarding such confidentiality and how we use the confidential information that is collected. As a standard of commitment to our members/ visitors, this notice is made available on our website's home page at www.aeronvale-allotments.org.uk and on each web page where confidential and personal data may be requested.

 

 Information That A.V.A.T. Collects

 

All information that is collected by A.V.A.T. that has been submitted through our  Internet web-site is outlined below. On several of the web pages, you are given the opportunity to request information, and to register to receive future information from A.V.A.T.. Personal information that is collected on these web pages include:

  • Your Name

  • Your Physical Address

  • Your E-mail Address

  • Your Phone number

 

A.V.A.T.'s Use Of Confidential  Information  Collected

 

The confidential information that A.V.A.T. collects about you on its web-site when you contact us is used only to respond to your request. We do not reveal this information to any other party with the exception of those outside parties that we deem as necessary to process that specific request. Unless we are served with an official and specific Legal Government Summons we will not reveal information to any Authorities.

 

Use Of E-mail Address Details Collected

 

Any Internet e-mail address that is collected by A.V.A.T. is utilized to correspond with that party as deemed necessary to provide our services or to supply that individual or body corporate with information about A.V.A.T.. Your e-mail address will be kept confidential and will not be shared with outside parties for any other purpose with the exception of those outside parties deemed required to process information requests and to our technical Webmaster who maintains our Internet website. You may be given the opportunity to request to receive information from A.V.A.T. in the future on our website.

 

Removal Of Details Collected

 

In the event you do not desire your personal information in our records, please contact us by e-mail. Please provide all of your personal information such as your name, physical address, telephone number and e-mail address so that we may verify and complete your request.

 

A.V.A.T.'s Commitment To Privacy For Those Under 18

 

If it comes to our attention that personally identifiable information has been submitted by a person under the age of 18 we will promptly remove such information from our records.  The phrase "personally identifiable information" means any information that can be used to identify or contact a specific individual, such as a name, address, telephone number or e-mail address. It is our  policy to protect the privacy of children and those less than 18 years of age. No part of our website has been designed to market to or to attract the attention of individuals under the age of 18. No material of an adult nature is contained on our web-site. There is no material of a lewd, obscene or pornographic nature on our web-site

 

A.V.A.T.'s Position on Computer Related Tracking

 

We do NOT track personal confidential information on our website by utilizing any scripts or tracking devices within our website. We do collect information by the use of cookies about visits to our website with regard to how many website visitors we receive, what type of browser a visitor uses and the search engine or directory that visitors use. A.V.A.T.'s technical Webmaster utilizes these aggregated statistics for internal purposes. This procedure is incapable of tracking names, addresses, e-mail addresses or other personally identifiable information.

 

How To Correct Your Personal Information

 

You may correct any factual errors in your personal information that was submitted on our website that has been collected by A.V.A.T. by sending an e-mail to:

 privacypolicy"at"aeronvale-allotments.org.uk.

To further protect your privacy and to ensure security, we will take the necessary steps to verify your request and to expedite any corrections you have requested. Please provide all of your personal information such as your name, physical address, telephone number, or e-mail address.

 

Validity

 

A.V.A.T. deems this Privacy Policy to be a legally binding document. Furthermore we will submit ourselves to legal scrutiny should we fail to abide by this policy's contents in it's entirety at all times.

 

 

DATA PROTECTION

   

Our Data Protection Policy

Our data protection policy sets out our commitment to protecting personal data and how we implement that commitment with regards to the collection and use of personal data.

The Aeron Vale Allotments Trust (A.V.A.T.) is committed to:

  • ensuring that we comply with the eight data protection principles, as listed below

  • meeting our legal obligations as laid down by the Data Protection Act 1998

  • ensuring that data is collected and used fairly and lawfully

  • processing personal data only in order to meet our operational needs or fulfill legal requirements

  • taking steps to ensure that personal data is up to date and accurate

  • establishing appropriate retention periods for personal data

  • ensuring that data subjects' rights can be appropriately exercised

  • providing adequate security measures to protect personal data

  • ensuring that a nominated officer is responsible for data protection compliance and provides a point of contact for all data protection issues

  • ensuring that all trustees and officials are made aware of good practice in data protection

  • providing adequate training for individuals responsible for personal data

  • ensuring that everyone handling personal data knows where to find further guidance

  • ensuring that queries about data protection, internal and external to the organisation, is dealt with effectively and promptly

  • regularly reviewing data protection procedures and guidelines within the Trust.

   

Data Protection Principles

  1. Personal data shall be processed fairly and lawfully.

  2. Personal data shall be obtained for one or more specified and lawful purposes, and shall not be further processed in any manner incompatible with that purpose or those purposes.

  3. Personal data shall be adequate, relevant and not excessive in relation to the purpose or purposes for which they are processed.

  4. Personal data shall be accurate and, where necessary, kept up to date.

  5. Personal data processed for any purpose or purposes shall not be kept for longer than is necessary for that purpose or those purposes.

  6. Personal data shall be processed in accordance with the rights of data subjects under the Data Protection Act 1998.

  7. Appropriate technical and organisational measures shall be taken against unauthorised and unlawful processing of personal data and against accidental loss or destruction of, or damage to, personal data.

  8. Personal data shall not be transferred to a country or territory outside the UK unless that country or territory ensures an adequate level of protection for the rights and freedoms of data subjects in relation to the processing of personal data.

 

     

COOKIES

Virtually all websites use cookies these days. They are harmless and help you use a web site’s services more efficiently, they also enhance your browsing experience .

This website uses cookies. By using this website and agreeing to this policy, you consent to Aeron Vale Allotments Trust's use of cookies in accordance with the terms of this policy and in compliance with EU law regarding the use of cookies.

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

Cookies are files sent by web servers to the web browser(s) installed on your computer or the computing/mobile device you are using, and are stored in the web browser(s) for future use. The information is then sent back to our server each time your browser requests a page from the server hat delivers our web site’s contents to you. This enables a web server to identify and track web browsers.

There are two main kinds of cookies: session cookies and persistent cookies. Session cookies are deleted from your computer when you close your browser, whereas persistent cookies remain stored on your computer until deleted, or until they reach their expiry date.

Depending on which web browser you use you can manually delete cookies from your computing device or you can set your browser to refuse cookies altogether. This is your personal choice.

   

How to control cookies

 

You can control and/or delete cookies as you wish . You can delete all cookies that are already on your computer and you can set most browsers to prevent them from being placed. If you do this, however, you may have to manually adjust some preferences every time you visit a site and some services and functionalities may not work.

For your convenience we have provided instructions on how you can control or delete cookies in your browser.

   

 

Windows PC

 
 

Google Chrome

Click on the "Tools" menu and select "Options".
Click the "Under the Bonnet" tab, locate the "Privacy" section and click the "Clear browsing data" button.
Select "Delete cookies and other site data" to delete all cookies from the list (alternatively, you can remove all cookies created within a specific time period by selecting the period you want from the dropdown list).
Select "Clear browsing history" to delete traces of which websites you've visited.
Select "Clear download history" to delete records of which files and programs you've downloaded.
Select "Empty the cache" to delete cached website pages.
You can also delete saved passwords (which log you into websites) and saved form data (such as your name and address).
Then click on the "Clear browsing data" button.
Click on the Close button when you've finished.

Internet Explorer 9

Open Internet explorer window
Click the “Tools” button
Point to “safety” and then click “delete browsing history”
Tick the “cookies” box, then click “delete”

Internet Explorer 8

Click "Safety" on the Command bar
Select "Delete Browsing History"
Select the option for cookies and click Delete

Alternatively, Internet Explorer 8's new InPrivate browsing feature allows users to browse the internet without recording information from visited sites (including cookies). To use InPrivate mode:

Click "Safety" on the Command bar
Select "InPrivate Browsing"

Internet Explorer 7.x

Exit Internet Explorer 7, and then exit any instances of Windows Explorer
Click Start, click Run, type inetcpl.cpl, and then press ENTER
On the General tab, click Delete under Browsing History in the Internet Properties dialog box
In the Delete Browsing History dialog box, click Delete Cookies
In the Delete Cookies dialog box, click Yes.

Internet Explorer (all other versions)

Internet Explorer saves cookies in more than one location, depending on the version of the browser and the version of Microsoft Windows being used.

The best way to find and delete them is to close Internet Explorer then use your file management software (such as Windows Explorer) and search for a folder called 'cookies'.

AOL 8 and 9

Sign on and select Settings from the toolbar.
Version 9.0 users should select the By Category tab and click the Internet [Web] Options link, while for Version 8.0 and below click Internet Properties (WWW).
Click Settings.
Note: Windows Vista will see more than one Settings button. Click the button in the Browsing history section.
Click View Files. Your list of cookies (plus your other temporary internet files) will be displayed.
If you wish to delete any of the cookies or files, right-click on them and choose Delete.

Mozilla

Choose Cookie Manager from the Tools menu.
Choose Manage Stored Cookies.
Remove any cookie from the list, or remove all cookies.

Mozilla Firebird

Click on Tools, then Options
Select the Privacy icon in the left-hand panel
Click on Cookies
Click on Stored Cookies
To remove a single cookie click on the entry in the list and click on the Remove Cookie button
To remove all cookies click on the Remove All Cookies button

Mozilla Firefox

Click on Tools, then Options (or Edit | Preferences on Linux)
Select Privacy
In the Cookies panel, click on Show Cookies
To remove a single cookie click on the entry in the list and click on the Remove Cookie button
To remove all cookies click on the Remove All Cookies button

Netscape Navigator 7.x

Choose Cookie Manager from the Tools menu.
Choose Manage Stored Cookies.
Remove any cookie from the list, or remove all cookies.

Netscape Navigator 6.x

Choose Cookie Manager from the Tools menu.
Choose Manage Stored Cookies.
Remove any cookie from the list, or remove all cookies.

Netscape Navigator 4.x

In Netscape, all cookies are stored into one file, called Cookies.txt, in the user preferences folder, making them easy to find and delete. The folder can be located by using your file management software to search your hard disk drive for "cookies.txt".

Users of Netscape Navigator 4.x may also stop cookies from being written to the hard drive, by making the cookies file read only. However, even if the browser can't "write" cookies to the hard drive, it can still cache them, and it may create a new cookie file.

Opera

To delete all cookies at the end of every session, select it in the privacy settings under Tools > Preferences.
Click on Manage cookies to delete specific cookies or cookies from specific domains.

To delete all cookies immediately, go to Delete private data on the Tools menu.

Deepnet Explorer 1.1+

Choose Tools and then Internet Options
Click the Privacy tab
Move the slider to choose your preferred settings.

 
   

Apple Macintosh

 
 

Microsoft Internet Explorer 5 (MacOS X)

Choose Preferences from Explorer menu
Select Receiving Files options
Select Cookies
Select the Cookies to be deleted from the list
Press Delete button

Microsoft Internet Explorer 5 (MacOS 9)

Choose Preferences from Edit menu
Select Receiving Files options
Select Cookies
Select the Cookies to be deleted from the list
Press Delete button

Mozilla

Choose Cookie Manager from the Tools menu.
Choose Manage Stored Cookies.
Remove any cookie from the list, or remove all cookies.

Netscape Navigator 7.x

Choose Cookie Manager from the Tools menu.
Choose Manage Stored Cookies.
Remove any cookie from the list, or remove all cookies.

Netscape Navigator 6.x

Choose Cookie Manager from the Tools menu.
Choose Manage Stored Cookies.
Remove any cookie from the list, or remove all cookies.

Safari 1.0 (MacOS X)

Choose Preferences from Safari menu
Select Security icon
Press Show Cookies button
Select the Cookies to be deleted from the list
Press Delete button

Opera

To delete all cookies at the end of every session, select it in the privacy settings under Opera > Preferences
Click on Manage cookies to delete specific cookies or cookies from specific domains.

To delete all cookies immediately, go to Delete private data on the Tools menu.